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HIV p24 Antigen Capture Kits - FAQ

This is a restricted or nonstandard commodity


How do I purchase HIV p24 Antigen Capture Kits from SAIC-Frederick?

Effective September 25, 2012 the Frederick National Laboratory for Cancer Research, SAIC-Frederick, Inc., received U.S. government approval to utilize new business mechanisms in fulfilling SAIC-Frederick’s mission of supporting biomedical research.  This new business mechanism includes the use of a Technical Services Agreement (TSA) for providing the HIV-1 p24 antigen capture kits to the University of Pittsburgh.  (SAIC-Frederick is a wholly owned subsidiary of Science Applications International Corporation and operates exclusively under a single, long-term contract to the Frederick National Laboratory for Cancer Research, part of the U.S. National Institutes of Health.)

The process as required by SAIC-Frederick and the University is as follows:

  1. The University requesting department sends an email message to Rodman Smith at SAIC
    Federick at smithrb@mail.nih.gov stating the quantity and item(s) required.

  2. Mr. Smith initiates the TSA and within seven (7) business days emails it to the requesting department for signature.

  3. The requesting department must obtain the proper University authorized official signatures on
    the TSA from the Office of Research (OR) and should follow the process for an Incoming Material Transfer Agreement as stated on its website at www.pitt.edu/~offres/mta.html.

    bullet Please note: The length of time for OR to process the TSA will depend upon the item being purchased, the University researcher’s intended use of the item, the requesting department and possibly any requirements of the grant or contract that is funding the research project.

  4. After receiving the signed TSA from the OR, the requesting department submits a disbursement request and a copy of the University-signed TSA to Payment Processing.  The requesting department should request on the disbursement to pick up the check from Payment Processing.

  5. After obtaining the check, the requesting department should mail and provide to Mr. Smith the following:

    • a FedEx or UPS courier account number; (this number must be provided in order to directly charge shipping as it will no longer be prepaid and added to an invoice)

    • the fully executed TSA; and

    • a check (P-Cards are not accepted and payment must be received by SAIC-Frederick in full prior to the kits being shipped).

    • Detailed mailing information is included in the TSA.


  6. Mr. Smith then ships the requested items.

  7. Any questions regarding SAIC-Frederick’s requirements can be addressed to Rodman Smith. His contact information is as follows:

    Rodman B. Smith, MS [Contractor]
    Sr. Manager of Technical Operations
    Biological Products Core
    AIDS and Cancer Virus Program
    SAIC-Frederick, Inc.
    Frederick National Laboratory for Cancer Research (FNLCR)
    1050 Boyles St., Building 535, Room 535
    Frederick, MD 21702-1201

    Phone: (301) 846-1280
    Fax: (301) 846-5588
    Email: smithrb@mail.nih.gov

 

Are there any ordering alternatives for HIV p24 Antigen Capture Kits

Yes, Rodman Smith at SAIC Frederick states that he is open to “blanket orders”.  This means that a University requesting department could submit a request for a sufficient number kits through a TSA to fulfill needs for a certain period of time.  However, the requesting department must then stay in communication with Mr. Smith during that period to request delivery of specified amounts at particular times.  Requesting departments will need to be very careful if they choose this option as the payment must be made before any items are shipped and thus the payment will be drawn down upon over the course of a period of time.  If the requesting department during that period decides that it does not require any additional kits then the unused money will still be with SAIC-Frederick and Mr. Smith said that there is not a current refund process.

 

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