Events and Conferences: Local Venues

This is a restricted or nonstandard commodity

bullet View or download the Hotel & Event Agreement checklist

bullet For purchasing guidelines, go directly to Events and Conferences: Purchasing Guidelines

Local Venues and Booking Instructions


Many departmental event planners utilize the services of local venues for special events and meetings. Specific services are based on each event planner's requirements. Cost will vary depending upon:

  • Room availability
  • Room types
  • Group size
  • Lead time
  • Reservation source (though travel agency or not)
  • Season

Established Event Agreements:

When Purchasing Services establishes an agreement with a local venue, it means that University of Pittsburgh standard terms of agreement are already approved and in place. The benefits of selecting a venue with an established agreement include convenience and quicker turn-around time because you do not need to obtain signatures from Purchasing Services as long as your booking is $10,000 or under.

Purchasing Services has established agreements with the following local venues:



Wyndham Pittsburgh University Center
100 Lytton Avenue
Pittsburgh, PA 15213
*Sample Catering Agreement

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Cambria Hotels & Suites
1320 Centre Avenue
Pittsburgh, PA 15219
*Sample Agreement

Carnegie Institute is no longer honoring the negotiated facility agreement that was posted on the PantherExpress website... more information

Courtyard by Marriott
Approved Locations: Waterfront, Penn Avenue, and Liberty Avenue
*Sample Agreement

Fairmont Pittsburgh
510 Market Street
Pittsburgh, PA, 15222
*Sample Agreement

The Grand Concourse
100 West Station Square Drive
Pittsburgh, PA, 15219
*Sample Agreement

Hampton Inn University Center/Pittsburgh
3315 Hamlet St
Pittsburgh, PA 15213
*Sample Agreement

Heinz History Center
1212 Smallman Street
Pittsburgh, PA 15222
*Sample Agreement

Hilton Garden Inn (formerly Wyndham-University Place)
3454 Forbes Avenue
Pittsburgh, PA 15213
*Sample Agreement

Oglebay Resort & Conference Center
465 Lodge Drive
Wheeling, WV 26003
*Sample Agreement

Residence Inn by Marriott Pittsburgh
University/Medical Center
3896 Bigelow Blvd
Pittsburgh PA 15213
*Sample Agreement

Seven Springs Mountain Resort
777 Waterwheel Dr
Seven Springs, PA 15622
*Sample Agreement

Soldiers and Sailors Memorial Hall and Museum Trust, Inc.
4141 Fifth Avenue
Pittsburgh, PA 15213
*Sample Agreement

Spring Hill Suites by Marriott
134 Bakery Square Boulevard
Pittsburgh, PA 15206
*Sample Agreement

The Twentieth Century Club
4201 Bigelow Boulevard
Pittsburgh, PA 15213
*Sample Agreement

Wyndham Pittsburgh University Center
100 Lytton Avenue
Pittsburgh, PA 15213
*Sample Hotel Agreement

*Sample agreements are only available for review. The venue will complete the agreement and send it to you for a signature.



Booking Instructions:

If your booking is $10,000 or under, and you select one of the local venues listed above, simply

  • contact the venue,

  • make your arrangements,

  • obtain the University established agreement from the venue,

  • very importantly, confim that the form of the agreement is the same as the sample agreement shown for the respective venue listed above, and

  • have the agreement signed by a person with signature authority in your department.

Local Hotels

A list of local hotels, regardless of whether they have an established agreement in place with the University of Pittsburgh, is available on the Travel & Expense Management Website.

Other Event Planning Resources (Oakland Campus):


Copyright © | Financial Information Systems | Revised: 18-Sep-2017