Payment Options While Traveling
Option 1 (Recommended Option for cash replenishment needs):
Transfer departmental funds into your bank account prior to or during your trip
If you think that you will need to replenish cash in-travel, then a transfer of departmental funds into your personal bank account is recommended so that you can withdraw cash as needed. Allow three to four days to process the transfer; withdrawal fees apply. See details and instructions below:
Requirements: You must have a bank account with a large global banking network, and your departmental administrator must make the request on your behalf using the Travel Advance Request Form.
Instructions: use the Travel Advance Form (see instructions below) to request the transfer; write "Global Traveler Direct Deposit" on the form's payee signature line; and follow the submission instructions shown on the form.
Processing Time: Allow three to four days to process the transfer.
Withdrawal Fees: Fees are variable based on the traveler's individual bank.
Request a Travel Advance prior to your trip (recommended option for payments)
The Travel Advance form is available through University Business Forms (UBF).
Requirements: the check must be obtained prior to your departure and your departmental administrator must make the request on your behalf using the Travel Advance Request Form.
Instructions: If your department has access to University Business Forms: sign into your www.my.pitt.edu page > click "My Resources" at the top of the page > select University Business Forms from the drop-down > select "Forms Library" from the left menu > select "Travel Advance" from the Forms Library then follow the submission instructions on the form. Allow three to four business days to process this request.
If your department does not have access to UBF, you will not see University Business Forms under "My Resourses". In this case, follow the registration instructions shown on the main UBF page.
Processing Time: Allow three to four days to process the travel advance. The check must be picked up prior to your departure.
Fees: There are no fees associated with requesting a travel advance.