UNIVERSITY OF PITTSBURGH PROCEDURE 02-03-01
CATEGORY: ACADEMIC AFFAIRS
SECTION: Academic Integrity
SUBJECT: Faculty Grievances
EFFECTIVE DATE: May 9, 1988
To define the two-step process by which faculty members can seek redress for a
grievance against certain actions by an administrator not covered by other University
This procedure applies to all eligible members of the faculty as defined in section IV below
. Research associates, whom the University excludes from faculty status, are not eligible
III. ADMINISTRATIVE RESPONSIBLITIES
The Chairperson, Dean or Campus President will attempt to resolve an appeal or dispute
within the department, school, or campus,
before the grievance process is initiated.
The Senate Tenure and Academic Freedom Committee (TAFC) will conduct an informal
investigation and dispute resolution process, following unsuccessful efforts at resolution
at the department,
school, or campus level.
The Provost, in consultation with the President of the Senate (and in consultation with the
Senior Vice President for the Health Sciences in cases arising from the School of the
Health Sciences), will select a grievance panel to investigate and make recommendations
for resolution. The action taken by the Provost
on the matter completes the process.
The Grievance Panel, comprised of three persons selected from the elected members of
the Faculty Assembly, and augmented as necessary to represent appropriate
constituencies within the University, will, upon completion of its investigation, report its
conclusions and recommendations to the Provost.
Faculty eligible to use this Faculty Grievance Procedure include: all full-time faculty; all
part-time tenured or tenure stream
faculty; and librarians with faculty status.
Grievance is defined as an action or decision that has adversely affected a member of
the faculty in his professional capacity, that has occurred or been reached unfairly,
improperly, or in
violation of University policy.
Time for filing
In the normal case, the grievance procedure should be invoked no later than 90 days after
the incident, or after the most recent incident in a pattern of incidents. A person who has
made a good faith effort to solve a problem at the department, school or campus level,
however, should not be cut off from this grievance procedure if the attempts stretch
beyond 90 days.
Fist Step: Informal Grievance Process
Faculty Member 1. Apply for assistance from TAFC.
a. If efforts to resolve the grievance dispute at the
department, school, or campus level do not
achieve satisfactory results, contact the chair of
the TAFC to initiate an informal investigation and
Chair of the Senate
Tenure and Academic
(TAFC) 2. After being contacted by an aggrieved faculty
member, appoint one of the committee’s members
to conduct an informal investigation and mediation
effort to resolve the grievance dispute.
a. Every effort will be made to achieve a satisfactory
resolution within two weeks of the initial contact
TAFC Mediator 3. If a satisfactory result cannot be achieved, write a
letter to the aggrieved faculty member (with a copy
to the chair of the TAFC) making whatever findings
and recommendations seem appropriate under the
Second Step: Formal Grievance Process
Faculty Member 1. File a written complaint with the Provost.
a. In the event that the informal investigation and
mediation process does not resolve the
grievance dispute, submit to the Provost a
written statement of the grievance and the
circumstances out of
which it arose.
b. The written statement will be the complaint that
will initiate the formal grievance procedure, and
must be submitted within 30 days of receipt of
Provost 2. Within two weeks of receipt of the complaint, in
consultation with the President of the Senate (and
in consultation with the Senior Vice President for
the Health Sciences in cases arising from the
Schools of the Health Sciences) select a panel of
three persons to constitute the Grievance Panel for
a. The panel will normally be selected from the
elected members of the Faculty Assembly, and
will be augmented as necessary to represent
appropriate constituencies within the University.
Grievance Panel 3. Follow the same procedures as are followed by
Appeals Panels in cases involving denial of tenure
of promotion, as set forth in Policy and Procedure
02-02-10, Faculty Reviews and Appeals.
a. Persons acting in an official capacity within this
procedure shall maintain confidentiality to the
4. Upon completion of its investigation of the
grievance, the Panel shall report its conclusions
and recommendations to the Provost, with copies to
the aggrieved faculty member and the person
against whom the grievance was brought.
a. The report shall be written so as to protect
Provost 5. Notify the President of the Senate, the Chair of the
TAFC, and the parties concerned of the
recommendations and the
a. Should the Provost not accept the
recommendations of the Panel, the Provost
shall, within 30 days of receipt of the report,
notify all the above-mentioned parties in writing
of the reasons for rejecting the
b. The action taken by the Provost on the matter
completes the process.
Policy 02-03-01, Faculty Grievances
Policy 02-02-10, Faculty Reviews and Appeals
Procedure 02-02-10, Faculty Reviews and Appeals