Glossary of PantherExpress System (formerly PantherBuy) Terms
Account Assigner - An account assigner will be the person(s) who assigns an account number to an order submitted by a Shopper. Account Number - The University of Pittsburgh's account number structure is based on a 32 digit number comprised of 7 discrete segments separated by periods. Many account numbers use only 3 segments and 11 characters (Entity, Department, Subcode). The most complex account number uses 5 segments and 22 characters (Entity, Department, Subcode, Project, and Reference). A valid account number must be included with all orders generated in PantherExpress. If a user does not apply an account number to a requisition, you will receive an error message and the order will not be sent to the supplier.
Antibody Resource - parametrically search for antibody products by selecting host, species reactivity and other product attributes.
Approver - An "Approver" is an individual who has been granted permission to review and approve purchase orders submitted in PantherExpress by "Department Buyers." Each department must designate at least one approver at Level 3 ($5,000) for the "Ok to Pay" functionality in PantherExpress. Any order under $5,000 will automatically be paid. Any order over $5,000 will not automatically be paid by the system. As per University Policy, after the order is approved by Purchasing Services, payment will be withheld until the product(s) is/are received and the department releases the funds through "Ok to Pay". There must be at least one designated "Ok to Pay" approver in each department, however if the department chooses, there may be more than one. Approvers do not have the ability to purchase items, only approve orders. If you plan to both approve and purchase items for yourself or others, you must indicate that you will be both an Approver and Department Buyer.
Cart Summary - The upper right corner displays a summary of the shopping cart. Click this shortcut to go directly to the cart page where cart details can be reviewed & updated.
Chemical Resource -commercially available chemical products are found using chemical structures and sub-structures drawn by the user.
Child Item - The child item results when a supplier sells an item in one unit of measure but it is later broken down and sold as a different unit of measure. For example, the Stockroom buys a case of paper towels and there are 24 rolls per case. The case is the Parent item (see Parent Item) that can then be broken down at the Stockroom to sell the individual rolls of paper towels to customers. Each roll is considered a Child item since it is different than the purchased unit of measure (case). NOTE: Some items are sold as both the Child and Parent but they have different part number that differentiate the unit of measure. Parts numbers with an EA, PK, or DZ suffix are Child Parts.
Departmental Buyer - A "Departmental Buyer" will have the ability to log into the software, search the hosted catalogs, search the vendor punchouts, place items into shopping carts and submit the orders to the supplier for fulfillment. The "Department Buyer" is NOT restricted like the "shopper" role. Their dollar spending limit can be Level 1 ($0), Level 2 ($500), or Level 3 ($5,000).
Favorites - store frequently ordered and preferred items in an organized personal manner for fast retrieval and requisitioning.
Hosted Catalog - In simplest terms, a hosted catalog is an online version of a supplier's printed catalog. Hosted catalogs contain product data and details, along with pricing information for each item. When a product search is performed in SelectSite, the products in all of the hosted catalogs are searched. Hosted catalog search results contain product information from all suppliers depending on the search criteria entered by the user.
Navigation Tabs - Located across the top of the application, allows you to go to different screens.
"OK to Pay" $5000 - This is an approval function in the PantherExpress software. Any order over $5,000 will not automatically be paid. As per University Policy, after the order is approved by Purchasing Services, payment will be withheld until the product(s) is/are received and the department releases the funds through "Ok to Pay".
Organizational Messages - Bulletin board area that displays messages for the PantherExpress community.
Parent Item - The parent item is the unit of measure the Stockroom purchases an item in. For example, the Stockroom sells paper towels, which they have to buy from a supplier in full case quantity. The case of paper towels is considered the Parent item. The case can then be
broken down at the Stockroom to sell the individual rolls of paper towels to customers. When the Stockroom breaks open the case to sell by the roll the roll of paper towels is considered the Child item (see Child Item). NOTE: Some items are sold as both the Child and Parent but they have different part number that differentiate the unit of measure.
Product Comparison - view side-by-side comparison of similar items to compare item details to make more informed.
Purchase Order -
Punch Out - Punch out catalogs are integrated external links to a supplier's web-based catalog. The user exits SelectSite to search and select products from a supplier's web catalog, then returns the items to the SelectSite shopping cart. The selected items are then submitted through the standard requisition/order process.
Quick Order - if the exact catalog number is entered (supplier or manufacturer), Quick Order automatically adds the item to the cart without requiring the user to add the item manually.
SciQuest - SciQuest is the software company that created the application used by the University of Pittsburgh as PantherExpress. SciQuest provides a web-based, modular suite of e-Procurement, supplier management, and materials management solutions. SciQuest's spend management solutions improve user adoption and productivity, promote contract compliance, increase spend visibility and integrate with existing financial and ERP solutions.
Shopper - A "shopper" has the ability to log into the software, search the hosted catalogs, and search the vendor punchouts and place items into a shopping cart. The "shopper" DOES NOT have the ability to apply an account number to an order. The cart and its contents will be sent to the designated "Department Buyer" to review the order, attach the appropriate account information and submit the order to the supplier.
Subcodes - See Expense Subcode Listing above.